Accounts Payable Manager

SUMMARY

The Accounts Payable (AP) Manager position is responsible for the oversight and management of the accounts payable at Schultz Technology. In addition, this position is also required to process invoices, maintain, and process payments and verify various invoices and charges for proper payment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Maintains excellent client service as the core value and driving philosophy of the company’s operations

· Demonstrates a commitment to client service in responding promptly to clients’ inquiries and needs

· Committed to providing and ensuring prompt communication with clients and other team members

· Committed to making every client is satisfied

· Meets or exceeds client satisfaction measures

· Ensures standards and services contribute to the delivery of consistent client service

Accounts Payable (AP) Manager Job Responsibilities

· Provide leadership and guidance to the accounting team.

· Manage resources and work planning; assign tasks within the team accordingly.

· Make recommendations for continual process improvements and ensure that procedures are documented.

· Research, resolve, and communicate discrepancies or outstanding balances on vendor accounts.

· Ensure that all vendors are paid according to schedule, and that the general ledger reflects proper posting of invoices.

· Serve as the point of contact for the AP function across the organization.

· Ensure all daily/monthly processing is accurately completed within identified timelines and follows department and company policies and procedures.

· Maintain accurate records and control reports.

· Participate in annual financial audit.

· Prepare annual, quarterly, and monthly government filings (i.e., sales tax returns, telecommunications tax returns, 1099s, multi-state registrations, and annual payroll entries).

· Prepare annual budget for the organization.

· Perform month-end and year-end closing.

· Complete daily and weekly reconciliations for all accounts payable transactions, including credit card charges, paper checks, and posting all account activity to QuickBooks.

· Manage daily AP accounting activities for completion, including day-to-day operations.

· Research and register to do business in any new state as required by new clients.

· Manage accounts payable input and output, accounts receivable posting and billing, and maintain the daily income report, ensuring all necessary invoices are completed in a timely manner.

· Prepare daily, weekly, and monthly reports in accordance with reporting calendars, ensuring that all reports are submitted on a timely basis. Reports include but are not limited to the following:

o Aging Summary for all accounts

o Budget History and Forecast

o P&L Documents

o Job profitability reporting

· Provide weekly payables list to CEO for review and approval of invoices for payment.

· Reconcile and maintain contract logs, audit, or approve payments to vendors or agencies.

· Work directly at times with senior leadership.

· Approach all encounters with clients and team members in a friendly, professionally oriented manner.

· Maintain regular attendance in compliance with company standards, as required by scheduling, which may vary based on business needs.

• Attend all daily, weekly, monthly, and quarterly meetings when required.
• Maintain high standards of personal appearance and grooming, which include wearing the proper business casual wardrobe when working.
• Always comply with company standards and regulations to encourage safe and efficient operations.

· May assist with other duties as assigned.

SUPERVISORY RESPONSIBILITIES

Assist Accounts Receivable and Billing Clerk when necessary.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

· Bachelor's degree in Finance, Accounting, Business Administration, or related field preferred.

· At least 4 years’ accounts payable experience including management experience, or an equivalent combination of education and experience.

· QuickBooks online experience preferred

LANGUAGE AND MATHEMATICAL SKILLS

· Ability to read and speak English and comprehend simple instructions, short correspondence, and memos

· Ability to effectively present information in one-on-one and small group situations to vendors, clients, and other team members

· Ability to effectively communicate with team members, clients, vendors and supervisors

· Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.

· Ability to compute rates, ratio, and percent and to draw and interpret bar graphs

· Detail oriented with outstanding organizational and communication skills

REASONING ABILITY

Demonstrate the ability to anticipate and solve practical problems or resolve issues.

CERTIFICATES, LICENSES, REGISTRATIONS

None

Tools & Equipment:

Ten key calculator, computer, telephone, other equipment

PHYSICAL DEMANDS/ WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear

· Frequently required to reach with hands and arms

· Occasionally required to stoop, kneel, or crouch

· Occasionally lift and/or move up to 50 pounds

· Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus

Job Type: Full-time

Pay: $65,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Opportunities for advancement
• Paid time off
• Vision insurance

Experience level:

• 3 years

Schedule:

• 8 hour shift
• Monday to Friday

People with a criminal record are encouraged to apply

Experience:

• Accounts payable: 3 years (Required)
• QuickBooks: 1 year (Preferred)
• Management: 1 year (Required)

Ability to Relocate:

• Pottstown, PA 19464: Relocate before starting work (Required)

Work Location: In person